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AGM 2008-9

Nottingham Symphonic Winds AGM 2009
Date: Sunday 12th July 12 noon
1. Welcome
2. Committee reports (see below)
3. Questions from members - questions to be submitted by 5th July 2009
4. Elections - held to elect a committee for the next year.  Nominations/candidates to be proposed and seconded by 5th July 2009
Do you want to stand for a committee post next year?  If so, send nominations with proposer and seconder to Margaret by 5th July 2009 
Questions should be sent by email or in writing to any committee member by Sunday 5th.  You can also submit questions here.

2008-9 Reports

Chairman’s Report 2008-9

Nicola Pennill


It has been my privilege to be chairman of NSW in this past year, in which we have seen many exciting events and musical activities.  This is a summary of some of the highlights of the past twelve months.




Both groups have performed at a number of venues across the region:


Nottingham Symphonic

Wind Orchestra

Nottingham Wind




18th October: East Midlands Conference Centre, Windblowers Gala Celebration

16th November: Broadmarsh Centre, Arrival of Santa

6th December: St Giles West Bridgford, Christmas Concert

20 December: Kidsophonic




15th November: Chilwell Road Methodist Church

20 December: Kidsophonic




28th March: Djanogly Recital Hall, At the Movies

24th April:  Derby Cathedral, invited artists for Lord Lieutenant Derbys.

16th May: Beeston Parish Church, Charity Concert

11 July:  Djanogly Recital Hall, Season Finale




25th April: St Francis Church, Clifton

6th June:  Colston Bassett Village Fete

27th June: Beeston Church grounds

4th July:  Bunny Church



Notable events for NSWO were the gala concert at East Midlands Conference Centre, in front of an invited audience; a sellout concert at the Djanogly Recital Hall for the ‘Movies’ programme, and the invitation to perform for the Lord Lieutenant of Derby at his retirement event at Derby Cathedral. 


The NWE have also won themselves new fans at their well-received performances in Beeston, Clifton and Colston Bassett, with invitations to return.


NSW as combined groups have performed at the Albert Hall for the annual Kidsophonic concert.


As always, the concerts helped to raise funds both for NSW and for nominated charities.  For the details of fundraising efforts, see the Treasurer’s Report.




Like any group we rely on our audiences for support and it is increasingly challenging to get our concert information noticed.


Our ‘brand image’ has had an overhaul, with a new look for the website, a banner and CD design for NSWO, stationery items and programme covers.  This design work has been done using skills and time of committee members so as not to incur excessive costs.


The web site is still getting a huge number of visitors.  In the period between July 2008 and the beginning of June 2009 it had received 181630 hits/24105 visits. 


Committee and Planning Groups


Our AGM in July saw the appointment of the new committee, who have met twice during the year and who coordinate the activities of the groups.  The NSWO and NWE planning teams continue to drive the management of their respective groups.


Other key events during the year



At the start of the 2008-9 season the group visited Austria where they played to enthusiastic audiences around the region.  Concert performances in Going, St Gilgen and Waidring utilised the fantastic facilities of the purpose built bandstands for which the area is well known.  In Kaprun, the group played to a capacity audience in the wonderfully atmospheric courtyard of the castle, as part of the series of concerts hosted in the castle grounds.  As well as the performances, group members also took the opportunity to do some sightseeing and walking in the beautiful mountain scenery.  Plans are well underway for the next tour to Poland in 2010.


NWE Workshop Day

In January 2009 the ensemble held a full day of sectional and full rehearsals, with guest tutors and conductor.  All sections got the opportunity for coaching on a selection of pieces during an intensive morning of workshops, and in the afternoon Keiron Anderson conducted the group for a session.  Claire Franklin then conducted the group for a short concert, attended by friends and family members.  Feedback from those members that attended was very positive, and it was felt to be a worthwhile day for all concerned.


NSWO Recording

In order to promote NSWO to a wider audience, a recording was made during January 2009 of some selected repertoire, which has been edited and produced as a promotion CD.  This is a really high quality end product of which the group are justly proud – and which has been sent as part of a ‘pack’ of promotional materials to secure future engagements.


Social Events

There have been two social events organised this year, both well attended and enjoyed by members.  The first, in November, was quiz night in West Bridgford; and the second was a barbecue at the Hop Pole in Beeston.  The success of these events relies heavily on the generosity of those involved giving their time to organise them, so thanks go to Kate Brown and Trevor Vivien, and of course Margaret, for organising such enjoyable events. 




Treasurer's Report - David Wesker

It has been my privilege to serve as your treasurer in what has been another good season for the group’s finances. This report will provide you with a highlight of the year from a financial perspective. 


As the Chairman has described in her report, the group has given some notable concerts this year. These concerts included the ever popular Kidsophonic concert, which raised funds of over £1,000 for the group, and the sell-out ‘Movies’ concert which raised over £500, after a generous charity donation of £350.  

We have again helped raise a significant amount for charities during the year; our donations to Maggies have included £200 from the NSWO Christmas concert and £350 from the ‘Movies’ concert. NSWO also played a large part in the successful concert for the Lord Lieutenant of Derbyshire. 

NWE also raised money for St Francis Church, Clifton, and Chilwell Road Methodist Church, and will raise funds for Bunny church in what is a repeat visit following a successful concert last year. 

Other Income & Expenses 

The group has two main sources of income, apart from ticket sales, which are the members subscriptions and Windblowers sponsorship. These are still vital sources of income for the group, and need to be sustained at this level if we are going to continue to want to be led by the best conductors and play the exciting and challenging music we have been accustomed to performing. Our income from these this season will be in the region of £16,500. 

In addition this year, we have been able to sell some instruments that we no longer need, as sufficient time has now passed since our lottery grant. The sale of these instruments has raised over £9,000 for band funds. These funds will be vital to help the group repair and replace instruments that we currently use, when necessary, such as the large percussion instruments.  

Our expenses this year include £6,000 for conductors (before their concert fees), £5,000 for rehearsal room hire, £1,000 of instrument repairs, £1,500 for music and £800 for the NWE workshop. Other significant expenses include publicity, refreshments and insurance. We also spent £500 on the NSWO promotional CD. 

Overall I am expecting that, excluding the instrument sales, the group will have a surplus in the region of £2,000 for the year. 

Overall Funds 

At the end of this season, the group’s total cash funds will be in the region of £27,000. This will need to be carefully managed to ensure it is used to provide the most appropriate benefit to the group in the future.  


Finally I would like to thank Paul Tombs for his invaluable help with collecting money and record keeping at the start of the season.


NSWO Representative Report - Trevor Vivian

Well hello again,


I can not believe that a whole year has gone by and what a year!


We have blown Derby Cathedral away………. not literally, launched a thousand films and played some Marvellous music.


One of the things that will stick in my mind is the nigh on standing ovation after 633 Squadron in the 'Films' concert (first piece as well) ……and a sell out to boot!


We have had some great social events this year as well including a mad Beetle drive and a by far more sedate BBQ (sorry about the quiz…..know it did your heads in).


I have not been as functional this year as I was in my first year as representative for the band, but I feel that this is because a lot of issues have been resolved (hopefully) but when it has been needed I have raised your views and got results.


It is still a pleasure to be part of the planning of this phenomenal group and I am still getting an immense buzz from playing.  The music is a real challenge and I feel that the group is going from strength to strength.


I am looking forward to the oncoming year with the tour as the focal point at the end ……. Poland here we come!!!!! Hope that you all have a good summer and let’s give em a real good send off with our last concert!!!!!


Tara 4 now




NWE Representative Report - Pat Tombs 

I had always thought that a lot of work was being done in the background, in order to maintain the smooth running of the NSW, and since being elected as the N.W.E representative I now know just how much!


The most satisfying part for me has been the fact that N.W.E. members have felt able to approach me with views, suggestions, questions, and at times – criticism.

I have endeavoured to pass forward all items, either to the Planning Team or Committee, as appropriate, and although the answers have not always been the ones desired, they have been accepted in the correct spirit.


Communication is very important in any organisation, and particularly so with the N.W.E. which has such a diverse range of ages, abilities and background. As a result of the questions and suggestions, we now have a proper set-up routine, tuning routine, and the playing time has been extended slightly.


Throughout the year we have become a much more professional group, and under the guidance of Claire, we are now playing the best ever! This is very pleasing, as the atmosphere is friendly, and there is a “Team Spirit”


The most disappointing thing throughout the year has been the poor attendance at rehearsals, concerts, and the Workshop day, and culminating with a rehearsal

actually being cancelled - which is unheard of! We are baffled by all of this, and would welcome any feedback.


The N.W.E. representative is your voice -so use it!


I would like to thank all NSWO members who have played for us in the various concerts throughout the year, as we are well aware that at present, we would struggle without your support .


Finally, I would like to say that I have enjoyed my year as the N.W.E representative, and thank you all for giving me this opportunity.



Player Vacancies
If you are a woodwind, brass or percussion player we are always interested to hear from you.
NSWO - We are currently looking for  Percussion.
NWE - We are currently looking for players in all sections for the new term.
Phone Margaret on 0115 9410543